This guide walks you through setting up a Plustek eScan network scanner to scan directly to SharePoint Online. The entire process takes around 30 minutes and requires no software installation on any PC.

What You'll Need

A Plustek eScan A450 Pro (or other eScan model with SharePoint support)
An office network with internet access
A Microsoft 365 subscription with SharePoint Online
Admin credentials for your M365 tenant (for initial setup only)
The SharePoint site URL and document library names you want to scan to

Step 1: Connect the Scanner

Unbox the eScan and connect it to your network using the included Ethernet cable. Alternatively, you can configure WiFi during the initial setup wizard on the touchscreen. Plug in the power adapter and switch it on. The scanner will boot up and obtain an IP address from your DHCP server.

You can find the scanner's IP address on the touchscreen under Settings > Network. Make a note of this — you'll need it for the next step.

Step 2: Access the Admin Panel

Open a web browser on any device on the same network and navigate to the scanner's IP address (e.g. http://192.168.1.50). Log in with the default admin credentials (printed on the quick-start card). We recommend changing the admin password immediately.

Step 3: Add SharePoint Online

In the admin panel, navigate to Scan Destinations and click Add New. Select SharePoint Online as the destination type.

You'll be prompted to authenticate with Microsoft. Enter your M365 admin credentials and grant the eScan application the required permissions. This uses OAuth 2.0 — the scanner never stores your password, only a secure token.

Once authenticated, the admin panel will show your available SharePoint sites. Select the site and document library you want to use as a scan destination. You can add multiple libraries as separate destinations.

Step 4: Configure Scan Profiles

Scan profiles are the one-touch buttons that appear on the scanner's touchscreen. Each profile combines a destination with scan settings like file format (PDF, TIFF, JPEG), colour mode, resolution, and duplex options.

For most office documents, we recommend: PDF format, colour mode set to auto-detect, 300 DPI resolution, and duplex scanning enabled. These settings give you a good balance of quality and file size.

Create a profile for each department or document type. For example: "Legal — Client Files", "Finance — Invoices", "HR — Employee Records". Each profile can point to a different SharePoint library.

Step 5: Test and Roll Out

Before rolling out to users, test each scan profile. Place a few sample documents in the ADF, select a profile on the touchscreen, and press scan. Check that the files appear in the correct SharePoint library with the expected quality and file format.

Once testing is complete, the scanner is ready for use. There's no per-user configuration needed — anyone in the office can walk up and scan. The one-touch profiles guide users to the correct destination every time.

Tips for a Smooth Deployment

Use a static IP: Assign the scanner a static IP or DHCP reservation so the admin panel URL doesn't change.
Label profiles clearly: Use descriptive names that non-technical users will understand.
Set folder structures in SharePoint first: Create your document libraries and folder hierarchies before configuring the scanner.
Enable email notifications: Configure the scanner to email a confirmation when scans complete — useful for audit trails.
Plan for multi-site: If you have multiple offices, each site needs its own scanner. Configuration can be exported and imported between devices.

Need Help?

We help UK businesses set up SharePoint scanning every day. If you'd like expert guidance on configuration, scan profiles, or multi-site deployments, get in touch and we'll walk you through it.

SharePoint Scanner Setup